Purpose of The Position:

To support day-to-day HR operations and ensure accurate, timely, and compliant execution of People-related administrative processes. This role is critical in maintaining organized records, supporting employee lifecycle activities, and contributing to a smooth and efficient People Operations function.

Main Job Responsibilities:

1. HR Administration & Documentation
   • Manage and oversee employment contract renewals, extensions, and related documentation.
   • Act as the PIC for maintaining HR documentation related to employee agreements, contract renewals, probation assessments, and performance reviews.
   • Maintain and update physical and digital HR documentation including contracts, policies, employee handbooks, and other essential records.
   • Support disciplinary documentation and administration.
   • Provide administrative assistance during internal audits or reviews.
   • Perform other additional administrative tasks to support HR Operations.
2. Employee Lifecycle Support
   • Assist in onboarding and offboarding processes, including checklist management, calendar coordination, and employee personal file documentation.
   • Support PIP (Performance Improvement Plan) administration and tracking.
   • Maintain and track Career Development Plan (CDP) & Learning & Development (L&D) documentation.
   • Manage scheduling, notifications, and documentation for probation and performance review processes.
3. Data Management & HR Systems
   • Maintain and update employee records in HR systems and master data, ensuring accuracy and confidentiality.
   • Manage employee master data updates related to employee movements, promotions, and other organizational changes.
   • Monitor and administer employee presence, absence, leave, and attendance tracking systems.
   • Collect, organize, and manage HR-related data for reporting or process improvements.
4. Employee Support & Communication
   • Respond to employee inquiries regarding HR administrative matters, especially related to agreements, performance reviews, and related documentation.
   • Act as a point of contact for internal coordination regarding employee data, assessments, and documentation flow.

Requirement & Qualifications:

• Minimum Bachelor's degree (S1) in Human Resources, Psychology, Business Administration, or a related field.
• 1–2 years of relevant experience in HR Operations or Administration preferred; fresh graduates with strong internship experience are welcome to apply.
• Detail-oriented with excellent organizational and time management skills.
• High level of integrity and ability to handle confidential and sensitive information with professionalism.
• Good understanding of basic HR functions
• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar, etc.); familiarity with HRIS or other administrative tools is a plus.
• Able to work with formulas such as VLOOKUP, HLOOKUP, IF, Pivot Tables, and other data functions in Google Sheets / Microsoft Excel.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across departments.
• Able to work independently and as part of a team in a dynamic, fast-paced environment.
• Proficient in written and spoken English for internal communication and documentation.

https://careers.luxehouze.com/jobs/pO1yvH54Ao9p/people-operations-staff?ft_source=5000507699&ft_medium=5000453949